Ithaka is committed to ensuring that your privacy is protected. We regularly review the technical and administrative protections that we have in place and you can be confident that we work within the rules set out in applicable data protection regulations.
Our policy is set out below however we reserve the right to make changes from time to time so you should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 25 May 2018
What we collect
We may collect the following information:
· Name and email address
· Where you correspond with us any information included in your signature block or that is contained in the correspondence
· Demographic information such as preferences and interests
· Any personal data beyond this such as patient data or data on staff will only be collected under specific contracts which override this policy in relation to the matters covered by the contract
What we do with the information we gather
We require this information to understand your needs and to be able to respond to you or in relation to any existing or potential commercial collaboration, and in particular for the following reasons:
· Internal record keeping.
· Tax and financial reporting
· Preparing proposals, contracts or other legal documents relating to potential commercial collaboration and services
· Processing job applications or supplier offers
If you contact us with a technical question about our web-site then we may need to pass it to our technology suppliers
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Our basis for holding and using your data
Generally we will be relying on what are called "legitimate interests". This includes situations where we are in correspondence because either you or we are interested in obtaining professional services from each other or where one of us is the client of the other,
General correspondence, legal agreements, financial files and documents relating to collaborations and services provided or received are retained for a minimum of 10 years. Job applications are generally destroyed 12 months after receipt. Where files relate to a product in development or on the market such files will generally be kept for as long as the product is in active development or being marketed plus an additional three years. Your data will not be used for any other purpose that that for which you supplied it or in relation to our legal obligations and will not be shared with persons who are not associated with that purpose without your consent.
Data that are not acquired in relation to a specific project will (notwithstanding the above) be regularly reviewed and deleted when it is no longer relevant or of use.
Controlling your personal information
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please write to Ithaka Life Sciences Limited at St John’s Innovation Centre, Cowley Road, Cambridge CB4 0WS.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.